Job Description

Job Description and Duties

Under the direction of the Staff Services Manager III (SSM III), the Staff Services Manager I (SSMI) provides direct supervision to a group of analysts within the Financial Information System for California (Fi$Cal) Section of the Contracts and Purchasing Unit (CPU). Duties require strong managerial and organizational skills, analytical ability, effective writing and communication skills, knowledge of state procedures for purchasing non-IT goods and services, knowledge of training methods and proficiency with Microsoft Suite. The SSM I works under strict time constraints.

You will find additional information about the job in the .

Working Conditions

Telework and/or in-office options are available . Schedules are based on business needs and may be re evaluated as Departmental needs change .

Special Requirements

• A fingerprint check will be required .
• Clearly indicate the Job Control Code ( JC-499464) and the title of this position in the "Examination or Job Title (s) For Which You are Applying" section located on the first page of your State Application.
• Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education and duties. All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process.
• If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Strong organization skills and the ability to meet deadlines
• Extensive knowledge of procurement management principles, regulations, and practices
• The ability to manage and appropriately prioritize assignments of multiple projects, at times involving stakeholder outreach and coordination
• Excellent interpersonal skills, ability to develop positive working relationships with all levels of staff, both internally and external
• Excellent critical thinking skills used to analyze, evaluate, and synthesize available information
• Strong problem solving and decision-making capabilities
• Strong team building and leadership skills
• Experience in state procurement and Fi$Cal
• Experience in office administration, operations management, or similar leadership role
• Proficiency in using Microsoft Office software

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

STAFF SERVICES MANAGER I EXAMINATION LINK:

Staff Services Manager I (SSM I): 

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - A Statement of Qualifications (SOQ) is required and must be submitted with your application. The SOQ is a written narrative that addresses each applicant’s skills, relevant experience, and ability to present information clearly and concisely in writing. Candidates who do not submit an SOQ may be disqualified from the hiring process for this job posting.Please do not submit documents that do not address the specific questions listed below in place of the SOQ.
  No more than 2 pages, single spaced, 12-point Ariel font & must include specific examples of your education, training experience. A vague or incomplete SOQ may not be considered if it does not fully address the questions. Cover Letters & Resumes do not take the place of a SOQ. Number & restate the question prior to providing your response.
  1. Describe your experience with state procurement.
  2. Describe your experience with Fi$Cal.
  3. Describe your experience with training development.
  4. Describe your background and experience with leading a team.

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