Job Description
DESCRIPTION
IMDb is seeking a self-driven, highly organized, customer obsessed Executive Assistant to support the CEO of IMDb and Director of IMDb Worldwide Comms. With over 250 million monthly users, IMDb is the world’s most trusted source for movies, TV, and celebrities. IMDb sits at the intersection of entertainment, media, and technology, inside the world’s most innovative and customer-centric company – Amazon.com.
This role requires strong planning and communication skills. The right candidate will have a strong bias for action and the ability to operate proactively and strategically, anticipating needs based on a thorough understanding of leadership and team priorities. Looking around corners, impeccable attention to detail, strong judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams are all critical to success. A high level of integrity and discretion handling confidential information and professionalism dealing with senior executives inside and outside the company is important. This role acts a valued member of the leadership team, coordinating frequently with EA peers and other partners across Amazon. A team-oriented approach is a must, as is flexibility and a willingness to turn on a dime, taking effective action as priorities shift. This is a Seattle based in-office role.
Key job responsibilities
• Complex calendar management and coordination for high-level internal and external meetings
• Seamlessly manage all aspects of domestic and international travel itineraries, including expense report submission
• Partner closely with leadership and key business partners to provide holistic support to the team, including proactive planning and support for rhythm of the business cycles and other operational mechanisms
• Track and help drive completion of key deliverables and follow up on action items
• Coordinate and communicate effectively with a variety of groups including peers, internal stakeholders, and entertainment industry professionals
Preferred Qualifications:
• Can quickly learn organizational structure, team objectives, and business leader’s priorities
• Strong problem solving skills and a team-oriented philosophy
• Ability to influence without direct authority
• Highly motivated, organized individual who is able to work effectively with minimal supervision
• Proven ability to communicate effectively with a variety of groups including internal and external peers, partners, and senior leadership
A day in the life
Every day is different, but a typical day will involve managing a high volume of email, coordinating with EAs across the organization to schedule often complex, high priority meetings, and partnering closely with the leadership team on various initiatives and events. Working in a highly ambiguous environment, you will complete tasks and projects quickly and with little to no guidance, taking effective action without having to know the whole picture.
BASIC QUALIFICATIONS
- 5+ years of senior level leadership support, or 4+ years of Amazon experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications
- High school or equivalent diploma
Job Tags
Full time, Worldwide, Shift work,