Job Description

We’re seeking an experienced and detail-oriented Events Marketing Coordinator to oversee the digital, creative, and production aspects of our global event portfolio. This role requires a blend of graphic design, project management, creative execution, and on-site production expertise. The ideal candidate thrives in fast-paced environments, has strong communication skills, and enjoys managing both the behind-the-scenes logistics and the attendee experience. Responsibilities: • Website Management: Maintain and update event websites to ensure accurate, timely, and engaging content for attendees and partners. • Production Support: Create and manage EVENT slide decks, coordinate production assets, and provide full backstage production support at live events. • Graphic List Management & Ordering: Oversee the creation and delivery of graphics across event signage, flyers, websites, apps, attendee communications, and other event platforms. • Graphic & Logo Creation/Management: Design, update, and maintain event partner logos and graphic assets, ensuring consistent brand representation and reputation. • Attendee Communications: Develop and manage attendee-facing pre-event and onsite communications, ensuring consistency and alignment with event branding. • Partner Communications: Draft and distribute partner-facing emails, templates, and assets. • Event Apps: Manage the configuration, updates, and content of event apps to maximize attendee engagement and usability. • Badge Templates: Manage and update attendee badge designs and templates for events. • On-site Support & Travel: Travel to all ASTA events to provide on-site production, communications, and marketing support. Qualifications: • 3–5+ years of experience in event marketing, communications, and/or production. • Strong project management skills with the ability to handle multiple priorities simultaneously. • Proficiency in creative tools (e.g., Adobe Creative Suite, Canva) and CMS platforms for website/app management. • Excellent written and verbal communication skills. • Experience working in fast-paced, live-event environments. • Ability and willingness to travel frequently. About Company: ASTA (The American Society of Travel Advisors) and its members represent 80 percent of all travel sold in the United States through the travel agency distribution channel. It is a leading global advocate for travel advisors, the travel industry, and the traveling public. ASTA’s history of travel industry advocacy dates back to its founding in 1931, with its mission to facilitate the business of selling travel through effective representation, shared knowledge, and the enhancement of professionalism.

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