LA seeks an energetic, highly organized and meticulous College Counseling Office Administrator with strong interpersonal skills that will allow for communication with a variety of constituents, including college representatives, parents, and faculty. Previous work experience in a college counseling or college admissions office and/or interest in secondary school environments and the college admissions profession is a plus. The position is a part-time, academic year position (25-30 hours per week). Reasonable flexibility concerning work hours is important and expected in this role.
Responsibilities:
• Submitting student credentials, transcripts, teacher recommendations, college counselor statements, and school profiles to colleges while maintaining and meeting strict deadlines.
• Maintaining and updating SCOIR, the college counseling software, for each student.
• Scheduling, confirming, and communicating with college representatives regarding visits to Lawrence Academy.
• Working with the Director of College Counseling, the Senior Associate Director of College Counseling and Associate Director of College Counseling on the coordination of office-sponsored events such as the Junior Class College Day and Senior College Workday.
• Working with college counselors on the management of the College Counseling Office Website and the Information Monitor in the College Counseling Office.
• Generating and maintaining accurate physical and digital student files that include accurate transcripts, test scores, and college correspondence.
• Overseeing the day-to-day operations of the College Counseling Office.
• Interacting with students, faculty, parents, alumni, Board of Trustees, and college representatives.
• Proof-reading all materials that are sent from the office including teacher recommendations and communications with families.
• This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required. Duties, responsibilities, and activities may change, or new ones may be assigned at any time.
Qualifications:
• Bachelor's degree is preferred, and/or 3 or more years of equivalent work experience in an academic, legal, or other professional setting.
• Prior work experience in college counseling is not required, though some knowledge of independent and/or boarding school life is preferred.
• Excellent verbal and written communication skills.
• Exemplary computer and organizational skills.
• Proficiency in Excel and related software applications.
• Meticulous attention to detail, accurate record-keeping skills.
• Demonstrated ability in handling confidential information discreetly.
• Proven success in organizing and prioritizing workload, multi-tasking, adapting quickly to change and delivering under tight deadlines.
• Ability to develop and maintain cooperative and professional working relationships.
To apply for this position, please send your cover letter, résumé, and reference list in a single PDF document to Sean Sheehan, Director of College Counseling, at [email protected]. The email subject line should be “College Counseling Office Administrator.” No phone calls please.
Cultural competence is an essential element of teaching and learning at Lawrence Academy. We are therefore seeking individuals who are committed to actively participating in professional development and engaging in our cultural competency programs that are structured to move our community forward equitably and inclusively. We encourage candidates from historically underrepresented groups to apply. The Academy does not discriminate and does not tolerate discrimination on the basis of race, color, ethnicity, national origin, religion, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, genetic information, veteran or Uniformed Service status, or any other characteristic protected by applicable federal, state, or local law.
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About Lawrence Academy
Lawrence Academy is a co-educational day and boarding school for students in grades 9 through 12, located on a 135-acre campus in Groton, MA, just 31 miles northwest of Boston. Founded in 1793, Lawrence Academy (also known as LA) enrolls approximately 400 students from the United States and overseas. With 75 teaching faculty, the student-to-teacher ratio is 5:1, and the average class size at LA is between 8 and 16 students. LA enjoys its heritage as one of the oldest independent schools in the country while embracing a contemporary student-centered approach that supports its mission: “Lawrence Academy recognizes you for who you are and inspires you to take responsibility for who you want to become.” In LA’s tightly-knit environment, students are supported and encouraged to exercise their minds, discover their voices, learn creatively, and take their own initiative. The academic program is uniquely hands-on and allows students to discover how their education can be applied in daily life.
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